Privacy Policy
Privacy Policy
Headley Heath Riders Association (HHRA) is committed to ensuring your privacy is protected. This policy explains in detail the types of personal data we may collect about you when you interact with us. It also explains how we’ll store and handle that data, and the procedures that we have in place to safeguard your privacy.
We hope the following sections will answer any questions you have but if not, please do get in touch with us.
1. The information we collect
Information is provided when you register to become a member of HHRA or use our website or, including but not limited to your computer’s IP address, your browser type and the pages of the website you have visited or location data, which your mobile device provides if you consent.
If you contact us by any means, including social media, we may keep a record of that correspondence
When you visit our events which may have a photographer, we may record your image during your visit.
By submitting information to us you:
• Agree to accept the data protection practices outlined in this Privacy Policy; and
• Consent to our collecting and processing your personal data in accordance with this Privacy Policy.

2. How we use the information?
The information you provide may be used in a number of ways, for example:
• To provide you with the information, products and services you ask for, and honour any contract you have with us;
• For statistical purposes when we evaluate our range of services;
• To tell you about other products, services and special offers we think may be of interest to you (see section 4 below);
• To ensure that content from our site is presented in the most effective manner for you and for your computer;
• in any other way as described to you at the time of collection of your personal data.

3. Who will we share the information with?
We value your privacy and do not sell your information to any third parties under any circumstances.
We may give information about you to the following, who may use it for the same purposes as set out above:
• to agents, contractors and committee members of HHRA to fulfil your membership or event requirements
• sms/email systems provider and other distributors for the distribution of HHRA information to you
We know how much data security matters to all our members. With this in mind we will treat your data with the utmost care and take all appropriate steps to protect it.
We regularly monitor our system for possible vulnerabilities and attacks, and we carry out penetration testing to identify ways to further strengthen security.

4. When can we contact you in the future?
We would like to send you information about our upcoming events and news from HHRA as well as important information about riding on and around Headley Heath which we think may be of interest.
We may do this by post, telephone, email or SMS, unless you have told us that you do not wish to be contacted in this way. If you would like to change any of your preferences relating to the way in which we may use your information for direct marketing, then please send an email to

5. How long will we hold the information for?
We have a system of retention periods in place to ensure that your information is only stored whilst it is required for the relevant purposes or to meet legal requirements. Where your information is no longer required, we will ensure it is disposed of in a secure manner.

6. Cookies
Our website uses cookies to distinguish you from other users of our website. This helps us to provide you with a good experience when you browse our website and also allows us to improve our site. For detailed information on the cookies we use and the purposes for which we use them see our Cookies Policy.

7. How can you access and update your information?
You have the right to request a copy of the information that we hold about you. If you would like a copy of some, or all of your personal information, please email
We want to make sure that your personal information is accurate and up to date. You may ask us to correct or remove information you think is inaccurate.

8. How do we update this privacy policy?
We keep our privacy policy under regular review and we will place any updates on our webpage. This privacy policy was last updated June 2018.

9. Who can you contact if you have queries about this privacy policy?
Please contact us if you have any questions about our privacy policy or information we hold about you please contact

HHRA Cookies Policy
We will store information about you using cookies (files which are sent by us to your computer or other access device), which we can access when you visit our site in future.
If you want to delete any cookies that are already on your computer, please refer to the instructions for your file management software to locate the file or directory that stores cookies.
Information on deleting or controlling cookies is available at Please note that by deleting our cookies or disabling future cookies you will not be able to access certain areas or features of our site.